How to Create a “Stop-Doing-It List” and Make Yourself and Your Wallet Happier
It must have started back in the days when “they” came up with the Protestant Work Ethic, the idea that being busy was better than being idle. So shortly thereafter someone invented the “Do it List” and a lot of us got on board making life incomplete unless we crossed out the biggest part of our lists each day. A little later someone introduced “Priorities” and our lists had hierarchies that got crossed off in order of importance.
Today busy looks like this: you either have a bug or a cell phone in your ear, you talk in a conversational voice and you are walking quickly, carrying disorganized files of notepapers. This is a great way to be advanced in the corporate business structure but hardly efficient or effective.
For the rest of us, our burden seems to be the “incompletes” left over from yesterday that need to be integrated into today’s do list. Or is it? In a few minutes I’ll tell you and remind me of things we can do to either shorten our “do it now” list or completely eliminate it, depending on how religiously we do 4 things.
1. Dump it. If a task has been showing up for three or more days on you do it list don’t even write it on the 4th day or current day. How can you end a day with any relief knowing that something remains undone? “Incompletes” are the bane of list makers. Leaving it off list is one less thing to check off. That’s a freeing move. The next method will get it done so you don’t have it waking you in the night.
2. Delegate it. I hate to bust your thunder but just about anyone can do your tasks adequately. Do you really want to fly solo? Studies have shown that in order to move your business to the next level you need to use outside help. It’s a “best” practice which we can learn or relearn by assigning lesser tasks and then more important tasks to others.
3. Defer it. It’s a matter of timing. For any given reason today may no longer be the best day for a certain task. Postponing is a strategy. Rescheduling simply changes a tasks importance temporarily. Putting a task in suspension only makes it possible to bring it forward when circumstances demand.
4. Design it out. You may find yourself doing things regularly that you either find disagreeable or are no longer good for you to be doing. If you are smart enough to put in someone else’s job description or in a place where it is done by someone else then it ceases to be your burden. Freedom has its price. Deciding is the first step.
Granted exercising any of these 4 D’s is not an overnight death wish for your do lists. However, anything you can do to shorten or eliminate a do list is a step toward greater freedom for you to pursue higher levels of business practice. Every level up can make you more money.
After working for years, owning and managing a service business from Monday through Saturday and actively participating on Sunday in my religion, I would wake up hating Monday, or was it hating to go to work on Monday? As I realized this and resolved to solve the problem, I came upon what became my most profitable business management behavior. I began to replace myself. Over the next few weeks I identified the things I did that my workers could do, I carefully trained them to do these tasks and then I tested them by not coming to work for one day.
That was a Monday. Here’s what happened and what was surprising. The ship sailed smoothly. All hands did their jobs. When the cargo was unloaded and purchased I made more money than if I had been there myself. (You realize that I didn’t really have a ship. It was my business in operation.) I couldn’t believe it when I looked at the report on Tuesday. Oh, my system wasn’t perfect and everything didn’t go as planned. It only required a little tweaking to smooth out the ruffles and by next Monday we were ready to try it again.
For the next few weeks, the business continued to pour out profits on Monday. Dared I extend the test by adding another day, away? You bet! I stayed home on Tuesday. To my delight, I was making money by being away from my business for two days that normally needed my full attention. I accomplished this feat by using all of those 4 things (listed above) so that I could totally reduce my on the job “do it list” for real.
Getting your “stop-doing-it list” going is one of the first ways to increase the bring-home cash. If you remember why you went into business, it was to remove the income ceiling. To improve your world and continue to bring home the meat, you may do as I did and totally eliminate your place in the picture. What don’t you really have to do? What don’t you really need to know except as a summary report that you can check on your schedule? Why are you still reading? Start this minute to replace yourself! If nothing else you’ll have more time to make money other ways. You may invoke synergy (1+1=3), but that’s another story.
Looking for more marketing and management information? Drop me a blank email with "STOP" in the subject line, to: yesdocmiller@gmail.com. If you have a specific question then change the subject line to "QUESTION?" and place your inquiry in the message area.

